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Introduction

Configuring your email in Outlook with the IMAP or POP protocol allows secure and flexible access to your emails across devices. IMAP is ideal for users who need synchronized email access on multiple devices, while POP is best suited for those who prefer offline storage with local management. This guide provides a step-by-step process to set up your email in Outlook using SSL encryption, ensuring your data remains secure as you access it through your preferred protocol. By following these instructions, users of all experience levels can successfully configure Outlook for safe, reliable email management.

Prerequisites

• The email address and its password
• Incoming and outgoing server hostname

Step-by-Step Guide

Step 1: Open Outlook and Access Account Settings

• Launch Outlook on your computer.
• Navigate to the top left corner and click on File.

Step 2: Start Adding a New Account

• Click Add Account to begin the setup process for your email.

• In the prompt that appears, enter your email address and click Connect.

• You will be prompted to choose either IMAP or POP as your email protocol. Select the one that best fits your needs:
  

  IMAP (For access emails across multiple devices)

  POP (For offline access and local storage)

• Regardless of the protocol chosen, enter the following information for the mail server settings:
  • mail.<yourdomain>.com
  • sm<xx>.small-dns.com (for using SmarterMail shared hosting)

  IMAP Account Settings Enter the following server details for IMAP account: Mail server: mail.yourdomain.com or sm<xx>.small-dns.com Incoming mail server (IMAP) port: 993 Outgoing mail server (SMTP) port: 465 Enable the following options: Select SSL/TLS as the encryption method. A prompt will appear to enter your email password. Enter the password associated with your email account and click Connect.

  POP Account Settings Enter the following server details for a POP account: Mail server: mail.yourdomain.com or sm<xx>.small-dns.com Incoming mail server (POP) port: 995 Outgoing mail server (SMTP) port: 465 Enable the following options: Select SSL/TLS as the encryption method. A prompt will appear to enter your email password. Enter the password associated with your email account and click Connect.

Step 3: Confirm Successful Configuration

• Once the setup is complete, Outlook will display a confirmation message indicating that your email has been successfully added. Your account is now set up and ready to use in Outlook.
  

  IMAP:

  POP:

Conclusion

Congratulations! You have successfully configured your email in Outlook using either the IMAP or POP protocol with SSL encryption. This setup allows you to access and manage your emails securely, whether you prefer synchronized access or offline storage.

For additional assistance or if you encounter any issues, please contact our support team at support@ipserverone.com.

Article updated on 15 July 2026 by Johnny